In less than 36 hours, I’ll be running CONvergence. NOW I’ve hit panic mode. My nerves aren’t what they used to be, but I’ve also realized in the last couple weeks that while planning a con is easy, building the network of people to ensure you have the staff and attendance is NOT.
Note to self: This is a full time job. Add it to the other 2 you already have.
There are several myths about running conferences. Some con planners, even after having many under their belt, never get over these myths. Con planning always goes better once the planning crew gets over these.
MYTH: Planning and Running is Hard
This is My pet theory. We all have one, this is Mine.
Any group or person that is responsible for planning events, meetings, and the like needs to be communicating well with their potential audience. Breakdowns of communication are all too common, but often are the result of not following the 3 Rule of Good Communication:
- Accuracy of content
- Redundancy of distribution
- Timeliness of the whole shebang
When any one of these is only partially fulfilled, or ignored completely, the end results can be drastic, from lackluster involvement in group acticities, to complete group disillusionment and eventual dispersal. Let’s take a look at each of these in detail, using confrence/meeting announcements as examples.
There have been many documents through time titled the same, some even have my name attached to them. I do wish I hadn’t had my massive email archive loss a few years ago, or I might have some of them. Be that as it is, this series will look at how people have and do run our UU conferences, and how we can run them in the future.